Late-Breaking Abstracts

We have a message for many of you who are considering submitting an abstract at this point, despite the COVID-19 pandemic. We are pleased to announce that we are now offering online poster abstract submission using the conventional "Late-Breaking Abstracts (LBA)" system. Please consider presenting your latest results and join us all at the Meeting!

 

Index

1. Abstract Submission Period
2. Considerations
3. Abstract Submission Eligibility
4. Junior Investigator Poster Award
5. Types of Sessions and Languages
6. How to Submit your Abstract
7. Disclosure of Conflict of Interest (COI)
8. Entering the Abstract Text
9. Viewing/Modifying Submitted Abstracts
10. Abstract Acceptance Notification
11. Important Notes
12. Login to the Registration System

 

1. Abstract Submission Period

The abstract submission period is different from the pre-registration period.

OPEN	April 22, 2021 at 12:00 noon (JST)
CLOSE	May 14, 2021 at 12:00 noon (JST)

 

 

2. Considerations

Poster presentation only. In principle, accepted LBAs are to be presented online.
Videos or materials streamed for virtual presentations in poster presentations will not be retained after this Meeting except for those we obtain consent from presenters in advance to do so.

＜Prohibition＞

• Login ID and password are important information provided exclusively to registrants. Please handle the information with care and do not tell third parties or post them on SNS, etc.
• Any conduct that violates presenters’ rights, such as saving (including screen capture), recording or redistribution of received images and presentation materials, is prohibited.
• If any misconduct is revealed, we will obtain logged data by each ID and may take legal action.

 

3. Abstract Submission Eligibility

• The presenting author (the first author) himself/herself should register for the meeting and submit an abstract.
  Abstract submission by a co-author on behalf of the presenting author (first author) is not permitted.
• Each person can submit one abstract as a first author either for a symposium, an oral presentation, or a poster presentation. Speakers of plenary, special, educational, and award lectures and luncheon seminars may submit an abstract for either a symposium, an oral presentation, or a poster presentation as a first author.
• The presenting author (first author) should be a member of the Neuroscience Society of either China, Japan, or South Korea. We ask non-members to immediately apply for CNS/JNS/KSBNS membership.
• It may take about a week to obtain a membership ID (number) after you submit your application. Please apply for membership well in advance. In case the membership application process is not complete by the time the program is fixed, your abstract may be retracted.
• Those whose membership is paused should make sure to reactivate their membership by the day the meeting starts.

 

＜Contact information for JNS membership/annual fee＞
　　The Japan Neuroscience Society
　　Visit the website from here.
　　Phone: 03-3813-0272 E-mail: office@jnss.org

Visit the website of the Chinese Neuroscience Society from here.
Visit the website of the Korean Society for Brain and Neural Sciences from here.

 

 

4. Junior Investigator Poster Award

Especially outstanding abstracts will be selected from poster presentations given by undergraduate students for the award.
Those who were undergraduate students as of February 10, 2021 are qualified candidates, even though they attend graduate schools when the meeting is held.
If you wish to apply, please select “Apply” for the award on the abstract submission screen. We highly encourage your entry.

 

 

5. Types of Sessions and Languages

＜Presentation Format＞
Poster presentation *Online presentation

＜Language＞

Abstract	Presentation	Q&A
English	English	English

• Please select a category in which you would like to deliver your presentation from the List of Categories (pdf).
  However, the final decision will rest with the Program Committee.

 

 

6. How to Submit your Abstract

１）Registration process (create an account, register for the meeting and submit an abstract)

Please click on the “Registration System” button at the bottom of this page to create an account and register for the meeting. After your registration is completed, you will be able to continue to submit your abstract.
To view or modify what you have entered, you need to login to the system. Please be sure to keep your account information (login ID and password) in a safe place until acceptance/non-acceptance of your abstract is notified.

 

２）　Abstract submission flow: from entry to completion

1. Follow the instructions on the abstract submission screen and enter required information.
2. When your submission is completed, a confirmation email will be sent to you automatically. If you have not received the email within 60 minutes, please go back to the Registration top page and click “Profile” to check your registered email address. If your email address is correct, your abstract may not successfully be registered to the system, so please submit your abstract once again. We also ask to check your spam folder for the confirmation email as well.
3. Depending on your PC environment, machine-dependent characters may not be displayed correctly in the confirmation email. If they are displayed correctly on the registration system though, there is no problem.

 

 

7. Disclosure of Conflict of Interest (COI)

The existence of conflict of interest of the first author, corresponding author (including non-members of the JNS), and their spouses and relatives in the first degree who share income/assets with them backdated a year from the time of abstract submission should be disclosed when you intend to present your work at the Annual Meeting of the Japan Neuroscience Society.
Conflict of interest should also be disclosed in your presentation on the day of the meeting if there is any.
Please visit the JNS website and read through the guidelines from below.
Operational Guidelines on Reporting a COI

 

 

8. Entering the Abstract Text

１）Character limit

The abstract body is limited to 2,500 characters, including space, special characters, symbols, and HTML tags that are used for text formatting.
To count characters, please click “body” to select all text, copy, click on the “Characters Counter” button, and paste the text into the counter box. Please note that abstracts with more than 2,500 characters will not be accepted.

２）Special characters and text formatting

When you wish to use special characters or text formatting, please copy and paste what you need from the list of available symbols being displayed in another window on the abstract submission screen.

 

 

 

9. Viewing/Modifying Submitted Abstracts

You can view or modify your submitted abstract only during the Late-Breaking Abstract submission period. Please login to the registration system and make necessary changes.
After the Late-Breaking Abstract submission period is closed, you will not be able to modify the registered information, including the abstract text, authors (the first author and co-authors), or affiliations. We will make no exceptions regardless of the circumstances.
The pre-registration system and abstract submission system are two independent systems. Even if you changed information in one system, it will not be reflected in the other. Please be sure to make modifications in both systems if you have any changes in the submitted information.

 

 

10. Abstract Acceptance Notification

Acceptance/non-acceptance of Late-Breaking abstracts will be notified via email in the middle of June after the program is fixed. The acceptance notification includes information such as presentation date and time. The decision about the acceptance/non-acceptance of abstracts should rest with the Program Committee. Please note that your abstract may not be accepted.

 

 

11. Important Notes

• Please be sure to keep your login ID, password and registration number in a safe place. We will not be able to provide you with the information for security reasons even if you make an inquiry about them.
• The first author should first obtain consent from all co-authors in advance before submitting the abstract.
• Accepted abstracts will be published in the JNS Meeting Planner 2021 in early July prior to the meeting. The exact date of publication will be announced on the meeting website and in the JNS newsletter.
• When you need a “Proving Document for Seeking Application for Provision of Exceptions to Lack of Novelty of Invention” under the provisions of Article 30 of the Patent Act, please contact the meeting secretariat (jns2021@aeplan.co.jp).

 

 

 

12. Login to the Registration System