Abstract Submission

We ask all the presenters at the 44th Annual Meeting of the Japan Neuroscience Society/ 1st CJK International Meeting (Hereafter referred to as "this Meeting") to first register for the meeting and submit their abstracts regardless of the types of sessions in which they are to present their work.
Call for abstracts for oral and poster presentations is also open. Please submit your abstract through the abstract submission system to be considered.

Index

1. Abstract Submission Period
2. Abstract Submission Eligibility
3. Presentation Format
4. Junior Investigator Poster Award
5. Types of Sessions and Languages
6. How to Submit your Abstract
7. Disclosure of Conflict of Interest (COI)
8. Entering the Abstract Text
9. Viewing/Modifying Submitted Abstracts
10. Abstract Acceptance Notification
11. Important Notes
12. Login to the Registration System

 

１．Abstract Submission Period

The abstract submission period is different from the pre-registration period.
Symposium presenters must submit their abstracts. We ask the symposium organizers to cooperate in making sure that the speakers submit their abstracts.

Call for Oral/Poster Abstracts	December 1, 2020, 12:00 JST – February 10, 2021 17:00 JST April 2　April 8, 2021 at 12:00 17:00 JST
Abstracts of Designated Speakers (Special and educational lectures, symposia, etc.)	January 14, 2021, 12:00 JST - March 3, 2021 17:00 JST

 

 

２．Abstract Submission Eligibility

• The presenting author (the first author) himself/herself should register for the meeting and submit an abstract.
  Abstract submission by a co-author on behalf of the presenting author (first author) is not permitted.
• Each person can submit one abstract as a first author either for a symposium, an oral presentation, or a poster presentation. Speakers of plenary, special, educational, and award lectures and luncheon seminars may submit an abstract for either a symposium, an oral presentation, or a poster presentation as a first author.
• The presenting author (first author) should be a member of the Neuroscience Society of either China, Japan, or South Korea. We ask non-members to immediately apply for CNS/JNS/KSBNS membership.
• It may take time to obtain a membership ID (number) after you submit an application. Please apply for membership well in advance. In case the membership application process is not complete by the time the program is fixed, your abstract may be retracted.
• Those whose membership is paused should make sure to reactivate their membership by the day the meeting starts.

 

＜Contact information for JNS membership/annual fee＞
The Japan Neuroscience Society
Visit the website from here.
Phone: 03-3813-0272 E-mail: office@jnss.org

Visit the website of the Chinese Neuroscience Society from here.
Visit the website of the Korean Society for Brain and Neural Sciences from here.

 

 

３．Presentation Format

In light of the Covid-19 pandemic, the Organizing Committees of this Meeting value the health and safety of all participants and speakers above anything else, and are preparing this Meeting accordingly.
Provided that the pandemic situation permits, we will continue to prepare to hold this Meeting on-site in Kobe.
However, should in-person meetings and presentations in Kobe become difficult, we would stand by to consider other presentation options to offer true interactive experiences through online/ hybrid technologies with participants from across the world.
The details will be announced as soon as they are determined.
At the time of abstract submission, you are not required to decide to present your work either in a real or virtual setting. You will be asked about your presentation options through a questionnaire after acceptance of your abstract.
Videos or materials streamed for virtual presentations in symposia or oral/poster presentations will not be retained after this Meeting except for those we obtain consent from presenters in advance to do so.

<Prohibition>
・Login ID and password are important information provided exclusively to registrants. Please handle the information with care and do not tell third parties or post them on SNS, etc.
・Any conduct that violates presenters’ rights, such as saving (including screen capture), recording or redistribution of received images and presentation materials, is prohibited.
・If any misconduct is revealed, we will obtain logged data by each ID and may take legal action.

 

 

４．Junior Investigator Poster Award

Especially outstanding abstracts will be selected from poster presentations given by undergraduate students for the award. Those who are undergraduates at the time of submitting their abstracts are eligible. (Please note that graduates are ineligible.)
If you wish to apply, please select “Apply” for the award on the abstract submission screen. We highly encourage your entry.

 

 

５．Types of Sessions and Languages

The language to be used differs by the type of session in which you deliver your presentation as described in the table below.

Program	Abstract	Presentation	Q&A
Plenary Lectures Special Lectures Award Lectures	English	English	English
Educational Lectures	English	English (Japanese permitted)	English (Japanese permitted)
Symposia Oral Presentations	English	English	English (Japanese also permitted)
Poster Presentations	English	English	English

１）Symposium

The duration of your presentation will be determined by the symposium organizer. It will be notified by the meeting secretariat in late June.

２）Oral/Poster Presentations

• You will be asked about your presentation format preference on the submission screen. Please select either oral or poster presentation.
  However, the final decision will rest with the Program Committee. Your presentation format will be indicated in the acceptance notification email.
• Please select a category in which you would like to deliver your presentation from the List of Categories (pdf).

Oral Presentation

The time allotted for speakers for oral presentations is 15 minutes each, including discussion. However, this may change depending on the number of abstracts being submitted.

Poster Presentation

Poster dimensions and other details will be posted on the meeting website approximately one month prior to the meeting.

＜Industry-Academia Collaboration Poster＞
We call for poster presentations of research conducted in close collaboration with the industry or related to industrial application to be introduced as “Industry-Academia Collaboration Posters”.
Presentations of Industry-Academia Collaboration Posters will be scheduled for the same day as the industry-academia collaboration event is programmed. We encourage you to take advantage of this opportunity and submit an abstract to further discussions with corporate participants.

• If you wish to present an industry-academia collaboration poster, please select “Apply” for the Presentation at Industry-Academia Collaboration on the abstract submission page, go through the Checking List, and check items that are applicable to your abstract.
• Posters that will be on display on the day of the meeting should be created in English. Copies of a handout on one side of A4 paper should be prepared to be distributed to the audience who would wish to have it, so that you can talk them through effectively.

 

 

６．How to Submit your Abstract

１）Registration process (create an account, register for the meeting and submit an abstract)

Please click on the “Registration System” button at the bottom of this page to create an account and register for the meeting. After your registration is completed, you will be able to continue to submit your abstract.
To view or modify what you have entered, you need to login to the system. Please be sure to keep your account information (login ID and password) in a safe place until acceptance/non-acceptance of your abstract is notified.

 

２）　Abstract submission flow: from entry to completion

1. Follow the instructions on the abstract submission screen and enter required information.
2. When your submission is completed, a confirmation email will be sent to you automatically. If you have not received the email within 60 minutes, please go back to the Registration top page and click “Profile” to check your registered email address. If your email address is correct, your abstract may not successfully be registered to the system, so please submit your abstract once again. We also ask to check your spam folder for the confirmation email as well.
3. Depending on your PC environment, machine-dependent characters may not be displayed correctly in the confirmation email. If they are displayed correctly on the registration system though, there is no problem.

 

 

７．Disclosure of Conflict of Interest (COI)

The existence of conflict of interest of the first author, corresponding author (including non-members of the JNS), and their spouses and relatives in the first degree who share income/assets with them backdated a year from the time of abstract submission should be disclosed when you intend to present your work at the Annual Meeting of the Japan Neuroscience Society.
Conflict of interest should also be disclosed in your presentation on the day of the meeting if there is any.
Please visit the JNS website and read through the guidelines from below.
Operational Guidelines on Reporting a COI

 

 

８．Entering the Abstract Text

１）Character limit

The abstract body is limited to 2,500 characters, including space, special characters, symbols, and HTML tags that are used for text formatting.
To count characters, please click “body” to select all text, copy, click on the “Characters Counter” button, and paste the text into the counter box. Please note that abstracts with more than 2,500 characters will not be accepted.

２）Special characters and text formatting

When you wish to use special characters or text formatting, please copy and paste what you need from the list of available symbols being displayed in another window on the abstract submission screen.

 

 

９.Viewing/Modifying Submitted Abstracts

• You can view or modify your submitted abstract only during the abstract submission period. Please login to the registration system and make necessary changes.
• After the call for abstracts is closed, you will not be able to modify the registered information, including the abstract text, authors (the first author and co-authors), or affiliations. We will make no exceptions regardless of the circumstances.
• Submitted abstracts will not be proofread in principle. Registered information will be published in the program book as entered, therefore, the submitting author should take responsibility for ensuring the correct entry of affiliations or of all the co-authors without omission.
• The pre-registration system and abstract submission system are two independent systems. Even if you changed information in one system, it will not be reflected in the other. Please be sure to make modifications in both systems if you have any changes in the submitted information.

 

 

１０．Abstract Acceptance Notification

Acceptance/non-acceptance of general abstracts will be notified via email in early April after the program is fixed. The acceptance notification includes information such as presentation date and time, format, and room. The decision about the acceptance/non-acceptance of abstracts should rest with the Program Committee. Please note that your abstract may not be accepted.

 

 

１１. Important Notes

• Please be sure to keep your login ID, password and registration number in a safe place. We will not be able to provide you with the information for security reasons even if you make an inquiry about them.
• The first author should first obtain consent from all co-authors in advance before submitting the abstract.
• Accepted abstracts will be published in the JNS Meeting Planner 2021 in early July prior to the meeting. The exact date of publication will be announced on the meeting website and in the JNS newsletter.
• When you need a “Proving Document for Seeking Application for Provision of Exceptions to Lack of Novelty of Invention” under the provisions of Article 30 of the Patent Act, please contact the meeting secretariat (jns2021@aeplan.co.jp).

 

 

１２． Login to the Registration System

• Registration System for
  Account Creation, Registration and Abstract Submission